A ticketing system is a tool or software that captures, organizes, and manages customer service requests. At its core, the system enables businesses to resolve customer requests (tickets) in a more quick and efficient manner.
What are the benefits of using a ticketing system?
- Seamless omnichannel interactions
- Efficient ticket resolution
- Ticket prioritization
- Improved agent productivity
- SLA monitoring and reporting
- Real data insights
- Improved quality of support and higher customer retention
- Self-service options
- Significant savings (eliminating the need for third-party applications and software by storing all messages and customer information in one centralized location)
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What stand-out features does the LiveAgent ticketing software have?
Universal inbox
LiveAgent’s universal inbox streamlines emails, phone calls, social media messages, knowledge base tickets, and live chat messages into a single, shared inbox. It also enables users to answer all incoming messages directly from the inbox without having to monitor or log in to each respective platform.
Hybrid ticket streams
One of LiveAgent’s standout features is the hybrid ticket stream that allows agents to follow a customer’s ticket resolution journey across multiple channels in the same ticket thread. This means that if the customer starts a conversation on live chat, but later on follows up by email or phone, all three interactions will be accessible within the same ticket stream.
Clickable ticket ID’s
LiveAgent automatically assigns each ticket a unique ticket identifier (ID). If one of your agents is stuck and needs to ask for help, they can easily share a clickable ticket ID with their colleagues that will automatically redirect them to the ticket itself.
CRM
LiveAgent boasts a built-in CRM that enables users to create custom CRM fields. Store all the necessary information about your customers, including past purchases, tickets, and unique insights inside your ticketing dashboard.
Agent collision detection
LiveAgent’s simple ticketing system alerts you whenever you’re stepping on another agent’s turf. For example, if you’re about to start answering a ticket that another agent is working on, the system will automatically alert you.
Automated ticket distribution
With LiveAgent ticketing software, all incoming customer messages will be automatically assigned to an appropriate support agent, eliminating any confusion or loitering amongst your staff. Each agent will know exactly which tickets they need to answer, resulting in higher productivity levels and more efficiency.
SLA management
LiveAgent’s ticketing system will monitor all your tickets for SLAs and notify you whenever you receive a ticket from a VIP client or whenever a ticket from a VIP client is about to be overdue.
Tags and filtering
LiveAgent’s ticketing system automatically organizes all incoming tickets according to channel, priority, and date received. Users can also add tags to every ticket to make filtering easier and gain an at-a-glance overview of each ticket’s contents.
Private notes
Agents can create private notes inside ticket threads that are visible to agents only. Private notes can serve as reminders or help bring other agents up to speed on a ticket or customer request.
Ticket splitting and merging
This feature can significantly speed up ticket resolution times. If you receive multiple tickets about the same issue from the same person, you can easily merge the tickets into one. Alternatively, if you receive one ticket that requires the attention of two departments (for example both sales and IT) you can split the ticket in two to ensure maximum efficiency.
Internal chat and call
Just like in Gmail, LiveAgent’s ticketing software enables you to chat with your online colleagues directly inside your LiveAgent dashboard. Internal calls are available too, of course.
Automation rules
Ticketing automation rules can free your agents from mundane and repetitive tasks. By creating specific time and trigger-based automation rules, your ticketing system will be able to execute tasks like following up on emails or marking tickets as spam.
Reporting
LiveAgent’s ticketing software is equipped with robust reporting and data analysis tools. Generate performance reports and SLA compliance reports.
Gamification
Customer service can be a repetitive and thankless job. Make it more fun with gamification badges, levels, and rewards. Your agents will have something to look forward to every day, and a healthy level of competitiveness will boost their work efficiency.
Which communication channels can you connect with LiveAgent’s ticketing system?
- Live chat
- Phone (can register an unlimited number of VoIP phone numbers)
- Viber
- Contact forms
- Customer portal
How does the ticketing system work?
Whenever your customers reach out to your company through a channel that you’ve connected with LiveAgent, the ticket management software will automatically generate a new support ticket. The ticket is then assigned to an agent who is now responsible for it. Our call center ticketing software also allows you to manage ticket responsibilities by yourself.
What does it look like in practice?
If you’re wondering whether your customers will be able to tell that you’re using a customer support ticketing system to answer their phone calls, live chats, Viber messages, Tweets, or emails, the answer is no. Check out how it works in this detailed video tutorial.
Getting your ticketing system up and running
To ensure you’re utilizing your ticketing solution features to their fullest potential, you’ll have to connect it with all your email accounts, social media profiles, and phone numbers. You’ll also have to place our live chat widget on your site and create a LiveAgent support portal. Not sure how? Check out this getting started guide.
Knowledge base resources
- How to add agents and users
- Configuring mail accounts
- Creating chat buttons
- Connecting Twitter
- Connecting Instagram
- Connecting Viber
- Connecting Facebook
- Connecting WhatsApp
- Setting up the call center
- Creating a customer portal
Check out the complete ticketing system features list here.
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Frequently asked questions
What is ticketing?
A ticketing system is a tool or software that captures, organizes, and manages customer service requests. At its core, the system enables businesses to resolve customer requests (tickets) in a more quick and efficient manner.
What are the benefits of using a ticketing system?
Is ticketing useful?
Ticketing is useful because it affects the automation of customer service work, ease of use, and reduction of service costs. In addition, it has an impact on the increase of customer loyalty, higher revenues, and the effectiveness of agents.
How does the ticketing system work?
Whenever your customers reach out to your company through a channel that you’ve connected with your ticketing system, the system will automatically convert the message into a support ticket.
A ticket management system is software used by customer support representatives to manage and store various customer queries from multiple channels. It streamlines all customer messages from social media, live chat, email, phone, and customer portals. A ticket management system must have features such as a single, centralized inbox, hybrid ticket stream, ticket splitting and merging, departments, tags, ticket routing, automation, data analytics and reporting, private notes, responsibilities/assignments, gamification, omnichannel support, SLA compliance, built-in CRM, internal chats and calls, and third-party integrations. Ticket management systems are used by customer support agents, IT staff, marketers, and sales representatives. Using Gmail or Outlook for ticket management may result in lost or forgotten tickets, duplicate answers, and difficulty in organization, search, and overview. Ticket management systems solve problems by improving slow response times, reducing churn, improving productivity, and increasing customer satisfaction.
Ticket management is a process for managing customer problems and requests, commonly used in business. Important principles include treating each ticket and customer individually, designing the help desk based on user experience, using existing best practices, and prioritizing transparency in client communication. LiveAgent's software allows for automatic tracking and conversion of all customer problems into tickets for better management. Proper ticket management is crucial for efficient and productive customer service, including best practices such as agent training, ticket prioritization, automation capabilities, and tracking agent performance. Ticket management systems improve response times, reduce churn, improve productivity, and increase customer satisfaction.
A ticket system is a common inbox for all customer tasks, with messages automatically converted into tickets. Key features include multi-channel availability, personalization, automation, personalized ticket pages, categories and tags, and the ability to build a knowledge base. LiveAgent is a ticketing system that automatically tracks and converts all customer problems into tickets. Ticket management systems streamline customer messages from multiple channels and must have features such as centralized inbox, ticket routing, and data analytics. Ticketing systems help improve response times, reduce churn, and increase productivity and satisfaction. An open source ticketing system is cost-effective compared to proprietary systems.
Videos - Ticketing Software Deep Dive
This video discusses the importance of ticketing software in managing customer communication and queries, as well as the benefits of using different features within the live agent dashboard. It also covers topics such as free support ticketing software, free helpdesk ticketing system, Tidio ticketing review, and ticket management systems. Proper ticket management is crucial for efficient and productive customer service, including Best practices such as agent training, ticket prioritization, automation capabilities, and tracking agent performance.
